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Site reports

Your next site report starts on site.

Site reporting software that keeps your template and carries open items from one meeting to the next.

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Site supervisors · Coordinators · Main contractors

Example on fictional data.

The next meeting should not start with an empty document.

Builddar brings field capture, actions and site reporting together. Unresolved items keep their number in the next report. Site supervisors, coordination teams and main contractors prepare a PDF in their own format from information already recorded.

Step 01

Prepare the meeting

Review open items and project information. See what still needs attention before the next visit.

Site reports

Tracking example

  • Site report no. 12
  • Joinery · Item 24
  • Open action · Follow up
Step 02

Record actions on site

Add context, photos, the owner and deadline from a phone or tablet, including offline.

Site reports

Tracking example

  • Item 24 · Photo attached
  • Martin contractors
  • Due · Next meeting
Step 03

Produce the report and carry it forward

Prepare the PDF in your format. In the next report, unresolved items retain their number and history.

Site reports

Tracking example

  • Site report no. 13
  • Item 24 · Carried forward
  • Item history retained
What you work with

Your format. Your project information.

The deliverable fits the way your team works. Captured information supports both the report and snag tracking, with identifiable items when you return to the record.

  • A PDF adapted to the team’s template
  • Open items that keep their number
  • Photos and owners alongside actions

Read the method in our guide

Choose your workflow

Prepare the next report using the last meeting’s actions

Builddar’s meeting report module helps site supervisors and coordinators prepare meetings, record decisions and find open items. Reports follow the team’s format and link each action to its owner and deadline.

What to prepare
Your report template, participants, site observations and outstanding actions.
The output
A report to distribute to contractors and a history for preparing the next meeting without losing outstanding items.
What to distinguish
A meeting report records discussions and actions. It does not replace the works reception record, which serves a different purpose.

Project managers and OPC: €20 excl. VAT per user per month, billed annually, all included. Property developers and client advisers: on quote, based on their projects. The quote does not count users. 30-day free trial, no credit card required.

The product demonstrations on this page use illustrative data to explain the workflow.

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Documents to examine

Related tools

Let’s talk about site reports.

Tell us about your team and the documents you use. We will walk through the module on an example project, starting with your needs.

Would you rather talk it through?

+33 6 67 33 82 14

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